AI Automation Setup for Small Business
Run your business on a system, not a to-do list.
Hilo Motion Pictures sets up a ready-built AI business system inside your own AI assistant and Google Drive accounts: marketing, leads, follow-ups and project management, organized the way your business works. We build it, train you, and send an update file every month. Built and run from Newport Beach.
AI automation packages and prices
Every package installs the AI business system in your own AI assistant and Google Drive accounts. Prices are starting prices in US dollars. Your quote is confirmed in writing after the call.
Quick Setup
The core system, installed for one business.
- Drive folder architecture
- Operating rules and instructions
- Status sheet
- Starter templates
- Training tutorials inside your chat
Full Install
The full system, built around how you work. About 4 weeks.
- Everything in Quick Setup
- Controller chats for marketing, clients and finance
- Task boards and daily, weekly, monthly routines
- Full template set in your voice
- Live training walkthrough
- Approval-first workflow
Launch and Grow
The all-in bundle for a business ready to launch and grow.
- Brand kit
- Business website (10-15 pages)
- Email platform setup and template system
- AI business system Full Install
- 12-month growth plan
- Hero video, quoted after the call
Your AI business system, built into your own workspace
This is the same structure we use to run Hilo Motion Pictures every day, set up inside your own AI assistant and Google Drive accounts so it works the way your business works.
Drive architecture
A clean folder system for rules, status, clients, finance, marketing and archive, so every chat starts from the same files.
Controller chats
Separate, focused chats for marketing, clients and finance that hand work to each other through one shared inbox.
Operating rules
Written instructions for how your assistant writes, formats, checks facts and asks for approval before anything goes out.
Project management
A status sheet and task boards for every workstream, with daily, weekly and monthly routines already laid out.
Templates
Proposals, follow-ups, outreach, email sequences and reports, written in your voice and ready to reuse.
Training tutorials
Step-by-step walkthroughs that appear right inside your AI assistant chat, so you and your team learn the system while you use it.
Monthly update file
Every month you get the latest improvements to the architecture, packaged as one file that drops into your system.
Approval first
Nothing is sent to a client, a list or a live page without your approval. You stay in control.
From first call to a working system
Full Install runs about four weeks. Your timeline is confirmed in writing after the call.
Discovery call
We map your business, your tools and your top three headaches. Scope, timeline and terms are confirmed in writing before work starts.
Setup
We build your Drive structure, controller chats, rules, templates and task boards inside your accounts.
Training
Tutorials inside your chat plus a live walkthrough, so the system is yours to run.
Monthly updates
A fresh update file each month, with a short check-in to keep the system sharp.
Add video, a website or branding
Each add-on builds on the system, so your content, site and brand all run from the same place.
+ Video and Photo
Hilo production for your marketing, shot with cinema-grade cameras with cinema lenses. Quoted after the call.
See product video production, Amazon product video, corporate video production and Newport Beach video production.
What an AI consultant for a small business does here
An AI consultant for a small business should leave you with a system you run, not a dependency. Here that means three things. We learn how your business actually runs on the discovery call. We write the rules and templates in your voice. And we build approval into every step, so nothing goes out without you.
Hilo Motion Pictures runs on this structure every day: one chat each for marketing, clients and finance, one shared inbox between them, one status sheet and one task board. Your version is built around your work, your tools and your team, and delivered by Hilo Motion Pictures.
You keep the accounts, the files and the data. If you stop the monthly plan, the system stays yours.
The structure Hilo Motion Pictures runs on every day, rebuilt around your business.
Straight answers
How much does AI automation cost?
Our AI packages start at $1,500 for Quick Setup. Full Install is $4,500, lead engine setup is $1,750, automations are $1,500, and the monthly update file with a check-in is $250 a month. Video is quoted after the call. Your quote is confirmed in writing before work starts.
What does an AI consultant for a small business do?
Maps how your business runs, sets up the system inside your own accounts, writes the rules and templates, trains you and your team, and keeps the system current with a monthly update.
What is Claude, and do I need an account?
Claude is an AI assistant made by Anthropic. The system runs in your own Claude account and your own Google Drive, so you own your files and your data. Hilo Motion Pictures is an independent company and is not affiliated with or endorsed by Anthropic.
What do I need to provide?
A Claude account on a paid plan, a Google account for Drive, and about an hour for the discovery call. We list anything else before work starts.
How long does setup take?
Full Install runs about four weeks. Quick Setup is a shorter project. Your timeline is confirmed in writing after the call.
What is in the monthly update?
One update file with the latest improvements to the architecture, rules and templates, plus a short check-in, for $250 a month. You decide when to apply it. Other support is quoted.
Will it send emails or post for me on its own?
No. Nothing goes to a client, a list or a live page without your approval.
Can I add video, a website or a logo later?
Yes. Each add-on builds on the system, and you can add one at any time.
Do you promise results?
No. The system saves time and keeps work organized. Results depend on your business, your market and the work you put in.
Let's build your system
Book a call and tell us about your business. You will leave with a clear scope, timeline and quote. Prefer a form? Use the form below.
Prices are starting prices in US dollars and may change. Scope and terms are confirmed in writing before work begins. Claude is a product of Anthropic. Hilo Motion Pictures is not affiliated with or endorsed by Anthropic.